JOB DESCRIPTION SUMMARY

Legal operations/paralegal support for trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management and ad-hoc support as required within the Legal department. 

KEY DUTIES and RESPONSIBILITIES

• Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms and similar tasks. 
• Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations. 
• Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal.
• Internal reporting on workload, key matters, disputes and outside counsel usage and spending.  Ensuring reporting is timely, accurate and aligned with global trading legal department requirements. 
• Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management
• Manage contract authorization and execution processes
• Review draft agreements for adherence to company required terms and conditions, under lawyer supervision
• Ensure alignment between finance and legal department reporting on budget, including external law firm spend
• Assist with design and formatting of legal department presentations
• Cross office support as part of global paralegal network

COMMUNICATION

Internal Communication

• Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency.
• Proactively shares workload and demand information with department to aid prioritization and meet deadlines
• Engages in meaningful conversations with internal clients to understand their needs and concerns effectively.

External Communication:

• Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery.
• Models timeliness and professionalism in communication with external parties in line with department expectations

JOB REQUIREMENTS

Education and Skills (Required, Preferred)

• Bachelor of Arts/Science: Business and Mgmt. / Related Discipline.
• Proficient verbal and written communication skills
• Strong analytical skills.

Experience and Knowledge (Required, Preferred)

• 5 years of experience within legal department or similar business environment.
• Strong aptitude with MS Office suite, including Excel and PowerPoint.

Preferred

• Experience in drafting legal documents
• Experience in workload management and outside counsel management.

Abilities and Specific Requirements (Required, Preferred)

• Ability to collaborate effectively with colleagues and internal clients
• Demonstrate accountability and trustworthiness
• Adheres to professional ethics.

Preferred

• Proficiency in legal software

NO THIRD-PARTY CANDIDATES ACCEPTED