Administrative Assistant (1177) - Temporary

Basic Function

This position provides high-level administrative and analytical assistance, as well as skilled secretarial services, at the Department Head or equivalent level.  Works with SASREF+ LTC management to plan, organize, and provide logistical support for events, meetings, and seminars within timelines and budget.

Duties & Responsibilities

• Performs highly skilled and confidential administrative functions requiring a strong working knowledge of Aramco policies, financial and budgeting practices, corporate information systems, and departmental procedures.
• Prepares regular and ad hoc reports as requested by the assigned work director that require the selection, accumulation, and compilation of data, records, and other information from multiple sources.  Reviews a wide variety of reports for accuracy and proper format.  Assures corrections are implemented.
• Uses SAP to input or retrieve data for regular reporting or for specific Management requests.  Maintains a strong working knowledge of SAP Financial, Contracting, or other modules.
• Develops and maintains hard copy and electronic filing systems, in accordance with company retention policies, to organize data and records and assure accurate, timely retrieval.                                                                                  
• Relieves the Department Manager and other professional personnel of administrative duties and maintains status of various divisional projects, special assignment, and overall objectives.                                                              
• Provides secretarial and other support services, including timekeeping, scheduling meetings, maintaining appoint calendars, and answering phones, as directed.
• Performs other related duties as assigned.

Education and Experience

• High school diploma or GED equivalent.  Business school or post-high school education preferred.  CPS designation ideal, but not required.
• Two to ten (2-10) years of progressively more responsible experience in administrative assistant or high-level secretarial functions
• Must be able to communicate and comprehend accurately, clearly, and concisely in English at a level required to perform the job as outlined.
• Must have excellent word processing skills.  Must be knowledgeable and have hands-on experience using Microsoft Excel, Access, and PowerPoint
• Must possess tact, discretion, and good judgement.
• Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette.
• Previous Aramco experience preferred.
   

NO THIRD PARTY CANDIDATES ACCEPTED; TEMPORARY POSITION ANTICIPATED TO LAST APPROXIMATELY ONE YEAR.