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Secretary to the President (870-3374)

Basic Function

The essential function of this position is to perform highly skilled administrative and secretarial assignments for the President of the Company. This will require exercise of discretion and judgment in interpretation of Company policy and procedures and referral of questions to appropriate management personnel. This position requires initiative in being able to anticipate the needs of the President and all duties require a high degree of confidentiality.

Duties & Responsibilities

  • Provide highly skilled administrative and secretarial support in order to relieve the Aramco Performance Materials (APM) President of those tasks
  • Open, read, and prioritize incoming mail; handle routine requests on own initiative
  • Compose transmittal letters and reply to routine correspondence on own initiative
  • Provide typing services to the President and to subordinates and visitors as required; take and transcribe dictation using shorthand or fast longhand, Dictaphone or other means preferred by the executive
  • Maintain appointment calendar, resolve schedule conflicts, and schedule meetings as directed
  • Coordinate planning and logistics for business trips, conferences and large meetings; ensure that all arrangements are complete and of acceptable standards
  • Receive visitors and phone calls, tactfully determine the nature of the call, and refer to appropriate individual or handle the business personally
  • Prepare and maintain confidential company documents such as minutes, management information items, letters and memos
  • Maintain organized filing system for the President’s correspondence, files and other records
  • Calculate and submit expense reports
  • Utilize PC’s or access mainframe computer through remote terminal to input or download data for management use
  • Perform other duties as assigned

Education and Experience

  • High school diploma or GED required; Associate's degree or equivalent from a two-year business or trade school preferred; CPS designation preferred but not required
  • Ten (10) years secretarial experience of which seven (7) years’ experience must include supporting individuals at the executive management level
  • Must be able to communicate in and comprehend English (including, spelling, grammar, vocabulary and punctuation)
  • Must be able to function in situations requiring tact, discretion and good judgment; excellent human relation skills; familiarity with and sensitivity to the history, culture, and religion of the Middle East preferred
  • Must possess good work habits, a strong work ethic, and be able to adhere to company work hours, policies, and standard business etiquette


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